LIBRARY POLICY FOR COMMUNITY USERS

(Including groups or individuals occupying the residence halls, & Preferred Users Policy [PUP])

The primary function of the University Libraries is to serve the academic program needs of faculty, staff, and students. The University allows on-site access to library collections for adult members of the Virgin Islands community. Resources in the collections are identified through the online catalog. No login account is required for using the catalog. This policy explains the guidelines for the community users who may visit the library occasionally, non-UVI groups residing in residence halls, as well as community residents who have met requirements for borrowing privileges.

Community users

a. Individuals

Adult members (individuals beyond regular K-12) of the community may visit the University Libraries and use resources according to the following guidelines. Junior and Senior High school students may obtain passes to use the library from school librarians. (UVI libraries have established arrangements with school librarians to meet this need). Resources in all the collections are identified through the online catalog.  Open collections allow unrestricted access to resources. Closed collections have restricted access and require help from the service desk. Community users should stop at the service desk for assistance whenever visiting the University Libraries.

b. Groups

1. Groups affiliated with UVI programs

Programs such as Upward Bound, the Writing Project, and AES Aquaponics course enroll community members who are housed in the residence halls for the duration of the programs. Such community users are given program-funded access to library resources and a group guest account for using computers in the labs. Members of each group must add value to an account in the print administration system at ten cents per page to pay for printing.

2. Non-affiliated groups

  • i. Residence halls are rented to students and researchers visiting the island from other institutions. These tenants are not affiliated with any UVI program, but often desire access to library resources for research. Non-affiliated groups are governed by the procedures for community users.
  • ii. University facilities are rented to community groups for meetings and conferences. Access to equipment available from the library for use in the rooms by such groups is arranged through facilities reservations staff.  Facilities staff maintains the price list, collects fees for equipment rental, and notifies ITS of requests for service.

Using the Libraries

Adults and school students with appropriate passes may freely access resources in the unrestricted collections. To use resources in restricted collections, a temporary access fee of $10 is required. This fee entitles the user to access the print collections and use available library lab computers for one day. A maximum of three restricted print resources at a time may be checked out, for four-hour intervals, of in-library use only. A visitors’ one-day pass will be issued upon payment of the temporary access fee. A valid government-issued ID must be presented in order to receive the visitors’ pass.

A guest account will be created to allow use of computers on the UVI network for one day. Each guest account will be allotted 30 black and white copies printed to the library lab printer. (This is computed at ten cents per page). Color copies are computed at fifty cents ($.50) per page and will reduce the number of pages available from the printing allotment.

Online catalog

The Libraries use the SIRSI/DYNIX Symphony Library System for managing library operations. The online catalog includes the holdings of both St. Croix and St. Thomas libraries. Community users should request assistance in using the catalog to determine which resources are located at the local campus library. Community users have access to resources in the local campus library ONLY.

The workstations designated for searching the online catalog have 15-minute time limits.

Unrestricted collections

The unrestricted collections include books in the general, reference, and local government documents collections, as well as current and back issues of periodicals. Materials should be used in the vicinity of the collection to which they belong. For example, reference books should be used in the reference area.

Library patrons are asked to leave all materials used on the tables for re-shelving. Library staff will re-shelve material to ensure that order is maintained on the stacks.

Restricted collections

In order to ensure persistence of materials over time, direct access to some collections by the general public is limited. Restricted collections include video and audio recordings, newspaper back files not yet filmed, local government documents, UVI Theses, desk reference, library reserves, and the Special and Caribbean Collections of resources on Virgin Islands and Caribbean topics. Titles in these collections are accessed through the online catalog and retrieved by service desk staff. Some resources from restricted collections are designated for UVI-affiliated users only and will not be checked out to community users. Allowable items requested from the restricted collections are checked out to the user for IN LIBRARY USE ONLY.

Standards of Behavior

General community users are expected to adhere to University standards of behavior for conduct on campus. Contact the security office for direction on standards of behavior on campus. The University policy on unattended children on campus applies to use of the library as well. The policy is posted on the Libraries’ bulletin boards. Children must not be left unattended in the Libraries.

Library privileges may be revoked if users abuse any of the stated policies.

Collection development

Library collections are developed through collaboration among librarians, faculty and students in support of the University’s academic programs. The Library Policy for Community Users does not guarantee that resources will be available on all topics sought by community users.

Community Borrowers

In order to borrow books or periodicals from the UVI Libraries, community users must meet eligibility requirements and pay a non-refundable membership fee of $30 per year. UVI graduates pay $15 per year with proof of current membership in the UVI Alumni Association.

Eligibility requirements

Adult residents of the Virgin Islands who are not currently enrolled at the University of the Virgin Islands (UVI) may use the library and borrow materials according to the following guidelines. This excludes junior and senior high school students, who are served through the arrangement with school libraries.

Application requirements

Applicants must:

  • Appear in person and complete an application form. Applications for library cards must include day and evening phone numbers
  • Present valid identification and show proof of mailing address. Proof of mailing address can include printed checks, cancelled mail, or current mailbox rental receipts, electricity or telephone bills.
  • Have no previous outstanding library obligations.

Fees and fines

The following fees are applicable:

  • General community borrowers pay an annual, non-refundable membership fee of thirty dollars ($30.00)
  • UVI alumni with proof of current membership in the UVI alumni association pay an annual, non-refundable membership fee of fifteen dollars ($15.00)
  • Books not returned by the due date will incur a fine of ten cents ($.10) per day. The fine becomes twenty cents ($.20) per day, if the overdue item is requested by another user.
  • Printing  from the libraries computer lab is available by adding value to a printing account at ten cents ($0.10) per page for black and white, and fifty cents ($0.50) per page for color copies
  • Photocopying costs ten cents ($0.10) per page through a coin-operated copier.

Using Library Resources

The UVI Libraries Public Service Policy, located on the UVI Libraries web page, outlines the programs and services available to the community. Approved community borrowers must adhere to these policies in addition to the following specific guidelines for access to library resources:

  • Community borrowers are allowed a maximum of three (3) items at a time from paper collections at the campus library where they reside ONLY.
  • Community borrowers cannot check out equipment.
  • Library cards are valid for one year from the date issued and may be renewed for further periods of one year upon payment of the annual membership fee, providing that the cardholder remains in good standing with the library. 
  • Library cards are not transferable and should not be used to borrow materials for any persons other than the cardholder.
  • Community borrowing will not take precedence over the needs of the University personnel. Community borrowers may be asked to return materials no later than the following day should that material be needed by students, faculty or staff. 

Interlibrary loan

Community borrowers are not eligible for interlibrary loan services (neither from the other campus nor from institutions outside the territory). Persons needing such services are directed to use the services of the public libraries operated by the Division of Libraries Archives and Museums (DLAM). Interlibrary loan requests from researchers engaged in scholarly activities, who are directed to the University from the DLAM, will be considered on a case by case basis. Cost for this service will be passed on to the community borrower.

UVI network accounts

Community borrowers will have on-campus access to library electronic resources on the University’s network through the library computer labs. Approved community card applicants will be issued domain accounts that allow access to the same online resources for research as other University personnel.   

Please note:

  • Allow 3-5 days for receipt of the login information for network accounts.
  • Community Borrowers will not be allowed afterhours access to the 24/7 lab.
  • Technical assistance is limited to support for UVI computers in the Library labs accessing existing resources available via the network.
  • No technical support is available for personal computers or for creating extraordinary Internet access.
  • Use of resources on the University’s network is governed by the Policy for Acceptable Use of Electronic Resources. Ask for assistance at the service desk to review this policy.