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Registrar
FAQ
General Information
. What are the requirements to become a resident?
. How can I change my major?
. How can I find out who is my advisor?
. How can I get access to the schedule of classes for a semester?
. How can I get into a course that is closed?
. How do I obtain a letter stating that I am a student at UVI?
. How do I obtain an evaluation for graduation?
. How do I request a transcript?
. How do I sign up for the English Proficiency Exam (EPE) and Computer Literacy Exam (CLE)?
. What are the requirements to become a resident?
. What are the steps in the registration process?
. What is the duration of the summer session?
. When and how can I add or drop a class?
. When is the deadline to apply for graduation?
. Why do I have to register online?
. Why do I need an alternate PIN?
. Why is there not an option to use personal health insurance instead of UVI’s health insurance plan?
General Information
How can I change my major?
To change a major, download or pick up, and complete the Request for Change/Addition of Major form and take it to the advisor and the dean of the major to be added for their signatures. After doing so, return the form to the Access and Enrollment Services Office.
How can I find out who is my advisor?
You can find out who your advisor is by checking with the office of the dean of your division or Access and Enrollment Services office on either campus.
How can I get access to the schedule of classes for a semester?
To get access to the schedule:
• Go to the uvi homepage at www.uvi.edu
• Choose Current Students – Registrar – Class Scheds. Choose the Schedule for the relevant campus and semester.
How can I get into a course that is closed?
A “closed” class refers to one that is either full or one for which the student requires a prerequisite course to qualify for entry. To enter a closed class:
• Download the Request for Admittance to a “Closed” Class form from www.uvi.edu – Current Students – Registrar – Forms, and obtain signatures from the instructor and dean of the division. The Justification section should be completed by the instructor to indicate the action being approved.
• After receiving both signatures, return the signed form to the Access & Enrollment Services office in order to be registered in the class.
How do I obtain a letter stating that I am a student at UVI?
Complete and submit the Verification Request form available at www.uvi.edu – Current Students – Registrar – Forms. The process takes 3-5 working days. You will be contacted as soon as the letter is ready.
How do I obtain an evaluation for graduation?
In order to obtain an evaluation the student must be in senior standing, i.e., 90 credits or more. The student will make an appointment with the assigned staff member in Access and Enrollment Services on either campus.
How do I request a transcript?
Applicants may request a transcript by visiting the Access and Enrollment Services office, if they so desire, and completing the Transcript Request form. Also, applicants may access the website www.uvi.edu – Current Students – Registrar – Forms and print the form, which contains instructions for payment and submission by fax. The cost is $10 per copy for official and unofficial versions. There is an extra charge of $23 for dispatch via courier. Payments can be made to the Cashier on either campus by cash, credit or debit card, money order or check. The transcript turn around time is 3-5 working days during peak times or 2-3 days at other times. An unofficial transcript that is free of charge is available from at https://banweb.uvi.edu.
How do I sign up for the English Proficiency Exam (EPE) and Computer Literacy Exam (CLE)?
A student is allowed to sign up for only one test date for each test at a time. The forms are available at www.uvi.edu – Current Students – Registrar – Testing. To sign up for the EPE, the student must have completed ENG 112/ENG 201 or COM 201. To sign up for the CLE, choose a date from those available and submit the completed form at the Access and Enrollment Services office on either campus.
What are the requirements to become a resident?
There are a number of requirements which are outlined on the information sheet, Residency Regulations for Tuition Process. Both the application form and the information sheet are available from www.uvi.edu – Current Students – Registrar – Forms. You should submit the completed form and the required documents and await a decision from the Access and Enrollment Services office.
What are the steps in the registration process?
The registration process for returning students is as follows:
• Each student must sit with an advisor to go over the necessary courses needed for completion of their program.
• Advisors are to list courses that students should consider taking during the current semester, keeping in mind all prerequisites for courses.
• After both student and advisor have finished reviewing the schedule, the advisor then signs the registration form and gives the student the alternate PIN so that the student is able to register online.
(If there is a problem while registering online, students should contact the Access and Enrollment Services office on either campus for further assistance.)
The registration process for new and transfer students is as follows:
• New and transfer students, after being accepted to the university, must attend the orientation session.
• During orientation students and parents will meet with academic advisors (including from Campus Advisement and Tutorial Services (CATS)), Access and Enrollment Services, and Student Affairs.
• On the first day of registration, students who need skills classes will be advised and registered in the CATS Center in the CA Building, 1st floor on St. Thomas or the Evans Center 700 Level on St. Croix.
Students who do not need skills classes will register on the 1st floor of the Administration and Conference Center (ACC) on St. Thomas, or in the Great Hall on St. Croix, after meeting with an academic advisor from their respective division.
• New graduate and part-time students will register at the same venues in the afternoon.
What is the duration of the summer session?
The two sessions are of 6 weeks’ duration each including the exam period.
When and how can I add or drop a class?
You may add/drop courses without penalty during the first week of classes in the spring or fall semester, and the first two days of the summer semester. The Change of Registration form is used for this purpose and is available at www.uvi.edu – Current Students – Registrar – Forms. The relevant code (AD or DR) should be entered in the column provided. Courses dropped during this period will not appear on your transcript.
When is the deadline to apply for graduation?
The deadline to apply for fall graduation is the last working day in October and the deadline for spring commencement is the last working day in February. The Graduation Application form is available from www.uvi.edu – Current Students – Registrar – Forms or from the Access and Enrollment Services office. Students should complete the form and pay the graduation fee of $75.00; an additional degree costs $25.00. Measurements for regalia for the May commencement are taken at the bookstore.
Why do I have to register online?
Online registration eliminates the overcrowding of the office/registration venue by students. It also promotes self-service and familiarization with Banner Utilization Central for Self Service (BUCSS). Continuing students will get first preference for classes that tend to fill up early.
Why do I need an alternate PIN?
An alternate PIN is used to give students access to register online. It also gives them an opportunity to meet and go over their selected classes with an advisor, obtain the advisor’s approval, then go online to https://banweb.uvi.edu to register.
Why is there not an option to use personal health insurance instead of UVI’s health insurance plan?
The university’s policy is that all students participate in the health insurance plan.
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