OSP has a shared responsibility with the Accounting Department, Human Resources, and the Principal Investigator/Project Director on post-award grant administration.
All spending on federally sponsored programs must comply with the federal cost principles laid out in the federal circular A-21: http://www.whitehouse.gov/omb/circulars_a021_2004.
Any questions should be addressed to the Office of Sponsored Programs.
[A guide to the principles laid out in A-21 can be found in the Forms Section of this page.]
All activities and spending on externally sponsored programs at UVI must also comply with local Virgin Islands code and with UVI purchasing and human resources policies and procedures.
OSP provides support to the Accounting Department and to the Project Director/Principal Investigator and their departmental and support staff to ensure that expenses charged to grants are allowable under the terms of the grant award or sub award, that the charges are allocable to the funded project, and that they are "reasonable" as defined by federal regulations.
OSP reviews incoming grant awards for terms and conditions, restrictions, and budget revisions and completes a Record of Award. The Record of Award Form, proposal, and award documents are forwarded to the Accounting Department.
OSP is responsible for negotiating and issuing sub awards and sub contracts on all grant awards. For federally-funded sub awards to other institutions of higher education, UVI will utilize the federally-approved sub award document.
[For a copy of the sub award document and the required attachments by prime funding agency, click on the Forms link at the bottom of the page.]
Accounting Department Responsibilities
The Accounting Department creates a Banner Account so expenditures can be posted against the grant award.
The Accounting Department provides support to the Project Director/Principal Investigator and their departmental and support staff to ensure that UVI policies and procedures are followed relative to purchases and personnel charges against a grant award.
The Accounting Department is responsible for all billing, invoicing, and financial reporting on externally funded grants and contracts.
The Office of Human Resources (HR) Responsibilities
The Office of Human Resources provides support to the Accounting Department and to the Director/Principal Investigator and their departmental and support staff to ensure that any personnel charges are consistent with UVI policies and procedures and with the terms and conditions of the grant award.
The Office of Human Resources processes personnel actions against the Banner Account for employees of the University, students, and contract employees.
The Principal Investigator (PI) or Project Director (PD)
The Principal Investigator/Project Director is responsible for project management.
The PI/PD and their departmental and support staff are responsible for the completing all internal paperwork to charge personnel, supplies, equipment, and travel to the Banner Account that is created for their grant consistent with UVI internal policies and procedures and with the terms and conditions of the grant award or sub award.
The PI/PD is responsible for all programmatic progress reports.