Registrar

Wait listing allows students the opportunity to be notified, via email, when a space becomes available in a class that was fully subscribed, when they attempted to add it to their schedule.


How Wait Listing Works

• Whenever you attempt to register for a closed class to which a wait list is attached, an error message will occur.
• You will have the option to be placed on a wait list.
• If you accept and are the first in line, once someone withdraws from the class, thus making a space available, Banner will notify you of its availability via email.
• You will have 24 hours from the generation of the email to add the class; failing to do so, the offer will expire and be made to the next student in line.

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While we are a test-optional institution, we do utilize SAT/ACT scores to determine placement in college-level courses.

 

SAT Score Requirements

• Students who score 560 or higher on the Reading and Writing sections and 520 or higher on the Mathematics section will be placed in college-level courses.

 

ACT Score Requirements

• Students who score 21 or higher on the English and Reading sections and 20 or higher on the Mathematics section will be placed in college-level courses.

 

Students who do not meet these requirements can register for Placement Testing.

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The Post-9/11 GI Bill® program is comprised of multiple payments.

Tuition & Fees

• Your tuition & fees directly to the school.

Monthly Housing Allowance

• Your Monthly Housing Allowance (MHA) is generally the same as the military Basic Allowance for Housing (BAH) for an E-5 with dependents. Your MHA is based on the ZIP code for your school.

Books/Supplies Stipend

• A yearly books and supplies stipend of up to $1000 paid proportionately based on enrollment.

Verify Attendance

• You need to verify your attendance every month before payment is issued if you are attending an Institution of Higher Learning (IHL) or Non-College Degree (NCD) program and are receiving one of the following:
  • Montgomery GI Bill® - Active Duty
  • Montgomery GI Bill® - Selected Reserve
  • Reserve Educational Assistance Program - REAP
  • Veterans Retraining Assistance Program - VRAP

• To verify your enrollment online go to https://www.gibill.va.gov/wave/index.do Web Automated Verification of Enrollment (WAVE) . You can also call 1-877 VA-ECERT (1-877-823-2378) to verify by telephone. You do not need to verify your attendance if you are attending an IHL or NCD program and receiving the Post-9/11 GI Bill® .

Additional Information for Veterans:

• Military Veterans Graduate School Guide, Click on the link below:

http://www.gograd.org/military-veterans-graduate-school-guide/

After their service, military members return home with a wealth of new, highly-valuable skills. By pairing these skills with an advanced degree, veterans can set themselves up for very productive, fulfilling, and successful civilian lives. This guide was created to help veterans better understand masters degrees and graduate school financing options some key elements of the guide include:

• How military skills apply to various masters degrees

 - Financial aid options -- GI Bills®, scholarships, grants
 - An overview of the grad school admission process and online opportunities

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How can I request to Change my personal information.

• Current Students: Log in to MyCampus > Banweb > General. Under the "General" tab, you can view and update your address and other personal information.
• Alumni and Former Students: If you cannot access Banweb, you may submit a request by completing the respective form. To access the form, please visit Registrar’s Office website.

Please allow 2-3 business days for your request to be processed. Once the change is completed it is effective immediately.

How can I verify the information you have on file for me?

• Current Students: Log in to MyCampus > Banweb > General. Under the "General" tab, you can view your address and other personal information.
• Alumni and Former Students: If you cannot access Banweb, you may submit a request by completing the respective form. To access the form, please visit Registrar’s Office website.

What documents do you need for an address change?

A comprehensive list of acceptable documents is provided on the address change form. Relevant documents may include:

• Court Order
• Birth Certificate
• Marriage Certificate
• Passport
• Social Security Card (SSN)
• Driver’s License
• Voter’s ID

How Can I find out if I have a hold?

You can view holds by logging into Banweb.  Click on the Self Service for Students. And then on Statement and Payment History and in the right corner you will see the word Holds. When you select it will display if you have any holds or not. 

How do I calculate my GPA?

The GPA is determined by dividing the total quality point earned by total credit hours attempted for grades of A, B, C, D and F. The highest grade in courses which have been repeated is used in the calculation.

What is an Incomplete grade?

Incomplete grades are expected to be used only when, in the opinion of the instructor, the student is passing the course at the time grades for the current semester are due, or when in the opinion of the instructor, there is likelihood that the student can satisfactorily complete the missing work which will influence the final grade. The instructor and student must define the terms under which the incomplete course work will be completed. The incomplete grade must be removed by mid-term of the semester following the one in which the grade of “I” was earned.

How can I request an Incomplete grade?

To request an incomplete grade, the student must submit a Request for Incomplete Grade form to the instructor. 

How can I qualify for Residency Tuition?

To qualify for Residency Tuition, you must complete the Certification of Residency Form and provide the required supporting documents. These documents include tax returns, lease agreement, or utility bills. Additional requirements may apply based on your circumstances. To access the form, please visit Registrar’s Office website.

How do I withdraw from the University?

To withdraw from the University, you must complete the Withdrawal Form and submit it to the appropriate office. If you are attempting to withdraw after the specified deadline (refer to the Academic Calendar for dates), you will also need to obtain approval from your Dean for an Administrative Withdrawal. For more details and to access the form, please visit Registrar’s Office website

What is the Federal Education Rights and Privacy Act (FERPA)?

FERPA protects the privacy of student education records. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."

For more information visit the https://www.uvi.edu/registrar/ferpa.html

How long does it take for a grade change to be processed?

Grade change requests submitted by instructors or deans are typically processed within 2-3 business days. However, there are instances where additional review or approvals may be required, which could extend the processing time. Once finalized, the updated grade will reflect in your academic record. For any questions or concerns, please contact the Registrar's Office.

What is the difference between Add/Drop and Withdrawing from a class?

• Add/Drop: This refers to making changes to your course schedule within the designated Add/Drop period at the beginning of the semester (check the Academic Calendar for specific dates). Adding or dropping a class during this period will not appear on your transcript.
• Withdrawing: Withdrawing from a class happens after the Add/Drop period has ended. When you withdraw, the course remains on your transcript with a grade of "W," which does not affect your GPA. Withdrawals must be completed by the withdrawal deadline specified in the Academic Calendar.

If you are attempting to withdraw after the specified deadline (refer to the Academic Calendar for dates), you will also need to obtain approval from your Dean for an Administrative Withdrawal.

What is the difference between Withdrawing and administratively withdrawing from a class?

• Withdrawing: A student-initiated process that must be completed before the withdrawal deadline listed in the Academic Calendar. The course will appear on your transcript with a grade of "W," which does not affect your GPA.

• Administratively Withdrawing: Students who are unable to complete coursework due to unusual circumstances may request an Administrative Withdrawal after the University’s official withdrawal date. This request requires approval from the dean and may result in a grade of "W" on the transcript, depending on the situation. Students are required to provide documentary evidence in support of requests for administrative withdrawal. Applications will not be accepted after the last day of instruction within that semester.

When is the last day to Add/Drop/Withdraw from a class and where can I obtain the form?

Please refer to the Academic Calendar for the specific deadline dates for adding, dropping, or withdrawing from a class. To make schedule adjustments, you must complete the appropriate form. For more details and to access the form, please visit Registrar’s Office website

If I withdraw from classes, will it affect my GPA?

No, but please be mindful it may affect your Financial Aid.

If I request to take more than 16.5 credit hours (overload), will I incur additional charges for the additional credits?

Yes, you will be charged per credit hour for each additional credit.  For more information, please review the tuition & fees.

What classes are available for registration?

You can view the classes available for registration by visiting the class schedule. This schedule provides a list of all courses offered for the upcoming term, including course times, locations, and prerequisites. Current students can register for classes, you can access the registration portal through your student account. Students that cannot access Banweb may submit a registration form by visiting the Registrar’s Office website.

What is the process for registration?

1. Meet with your advisor: All students must meet with their academic advisor to discuss course selection and ensure they are on track to meet degree requirements.
2. Obtain your PIN: After meeting with your advisor, you will receive your registration PIN.
3. Register via MyCampus: Once you have your PIN, you can register for classes through MyCampus (Banner Self Service).

If you encounter errors during registration (such as prerequisite errors or trying to enter a closed class), you may please visit Registrar’s Office website and complete the respective form for assistance.

 Who is my advisor?

Your academic advisor is assigned based on your class standing:

• Freshmen and Sophomore Students: You can visit the Center for Student Success (CSS) for advisement.
• Junior, Senior, and Graduate Students: Your advisor is typically assigned within your department, and you must meet with your faculty advisor, not a CSS advisor, to be cleared for registration.

All students can find their advisor information by logging into MyCampus > Banweb > Student > Student Profile x9. Once there your advisor is listed.

Meeting with your advisor each semester is important to ensure you are on track to complete your degree requirements. Once advised, you will receive your registration PIN and can register for classes via Banner Self Service.

How can I change my advisor?

If you believe your advisor is incorrect or would like a new assignment, please contact the school or college for your major.

Can I get an override into a closed course?

In some cases, you may be able to request an override to enter a closed course. To do so, you will need to complete the Request to Enter Closed Class form. To access the form, please visit Registrar’s Office website

When do I need to apply for graduation?

You should apply for graduation at the beginning of the semester in which you plan to complete all degree requirements. For more information on the graduation process, please visit: https://www.uvi.edu/registrar/commencement.html

Deadlines to submit Applications for Graduation to the Registrar’s Office are as follows:

• First Friday in November for December Graduation
• Last Friday in March for May Graduation

Please note that applications submitted after these dates will be accepted by the Registrar’s Office but do not carry any commitments regarding graduation processing and may require additional approval.

What are the degree requirements for graduation?

To ensure you meet all degree requirements, consult your departmental advisor. All requirements must be completed by the last day of final examinations in the semester in which you intend to graduate. Your department is responsible for clearing you for graduation and certifying to the Office of the Registrar that all requirements have been met. We strongly recommend that you consult with your academic advisor prior to your final semester to confirm you will meet all graduation requirements.

 

Reminders:

• Evaluation of Transfer Work: All transfer credit must be evaluated and posted to your academic record. Official transcripts from prior institutions should be submitted for evaluation before your expected graduation date. Check your transfer credits in Banner to ensure all expected credits have been posted.
• Concurrent Enrollment: Attending another institution during your final semester may impact your graduation. Please consult your academic advisor if you plan to enroll elsewhere.

How do I obtain a copy of my official transcript?

All transcript requests must be made with parchment. Please refer to the Transcript page and follow instructions.

The transcript cost is  $10.00 per copy. Please allow 5 business days for processing time.

How do I obtain verification of enrolment?

* Enrollment verifications may be provided upon request. There is no fee for this service.  

Enrollment verification includes the following information:

• Current term enrollment and status
• Enrollment history
• Major field of study
• Student’s academic Standing
• Expected date of graduation       

To access the Enrollment verification form, please visit Registrar’s Office website

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